Choosing software, hardware, and a payment processor for your salon or spa can be a complicated process. That’s why all-in-one systems like Clover can seem like an easy, convenient option for new business owners… but that convenience comes at a cost. Not only is the hardware expensive, processing payments through systems like Clover comes with significantly higher rates. Since systems like Clover are “closed” (i.e. Clover hardware only works with Clover payments), salons and spas are forced to continue using Clover’s payment processor despite the steep price tag.
Payment processing fees are the second highest operating expense that salons and spas face today. So, for growing businesses, finding an affordable credit card processing company is vital. If you want to make a switch, you’ll have to buy new hardware and software for your business. It sounds expensive, but the costs of switching from systems like Clover can pale in comparison to the costs that can come with an all-in-one system over time.
Here are a few tips to keep in mind while searching for an alternative to Clover:
1. Forget “All-In-One” Systems
Unfortunately, most companies that offer hardware, point-of-sale (POS) software, and payment processing all bundled together will almost certainly be the most expensive option. These companies bank on the convenience of their solutions in order to charge small business owners much more in the long run. By putting in the work to research and choose your own systems, you will have more control over how your business runs and how much you pay in subscription and processing fees.
2. Start With Point-of-Sale Software
Start by finding an industry specific point-of-sale option. The beauty and wellness industry has several specialized point-of-sale software solutions designed specifically for the needs of salons and spas. These solutions are much better options than generic solutions because of the impact on your day-to-day operations.
In addition to being industry-specific, we suggest your point-of-sale software should also include all of the other features you’ll need to run your salon or spa. Although having your own software, hardware, and payment processing options is cheaper than the “all-in-one” companies, you can easily run up subscription costs if you select several different software options to run your business. So, make sure your point-of-sale also includes an appointment book, inventory, client files, and marketing options that work seamlessly together.
3. Research Your Payment Processing Options
Choosing your point-of-sale software solution first will help you shop for your payment processor. Your software company should provide a list of processors that work with the software, either directly or via a payment gateway. This will help reduce the number of processors you’ll have to research.
When searching for your processor, don’t simply choose the first processor you find that integrates with your chosen software. This mistake can end up costing you just as much as sticking with your closed-off Clover system. Instead, shop around as much as possible and ask for price quotes that you can use as leverage to negotiate lower fees. Also, make sure that the payment processor offers you a transparent pricing model and discloses any additional fees they’ll charge before signing any contracts.
While all this research can certainly be tedious, choosing the right combination of software, processor, and hardware can save you thousands of dollars a year.
If you’d like to know more about ProSolutions point-of-sale software and integrated payment processors, click the Live Chat button on our website or fill out our contact form by clicking HERE.
